Governance & Bylaws
The Constitution and Bylaws of Hollis Jamaica Friends and Family Inc. govern our organization's structure, operations, and commitment to serving our community.
Organizational Structure
HOLLIS JAMAICA FRIENDS AND FAMILY INC. operates under a clear governance structure with two functional bodies:
Executive Board
The main decision-making and execution body of the organization. Composed of 11-31 members serving three-year terms.
Steering Committee
Formed from advisory committee and founding members. Resolves disputes and assists in board formation.
Executive Board Positions
Constitution & Bylaws Articles
Our Constitution and Bylaws are organized into 11 articles covering all aspects of our organization's governance and operations.
Name
HOLLIS JAMAICA FRIENDS AND FAMILY INC.
Nature
A charitable, cultural, educational, social and not-for-profit organization incorporated in New York.
Headquarters
Located primarily within Queens County of New York City.
Purpose & Mission
501(c)(3) charitable organization focused on community development, rights awareness, and quality of life improvement.
Organogram
Executive Board and Steering Committee structure.
Memberships
General, Life, Advisory Board, Founding, and Honorary memberships.
Executive Board
11-31 members including President, Vice Presidents, Secretary, Treasurer, and other officers.
Steering Committee
Formed from advisory committee and founding members.
Committees
Advisory and other committees as deemed appropriate.
Officers, Agents & Employees
Executive Director, Program Directors, and staff structure.
Miscellaneous
Fiscal year, corporate seal, contracts, and other operational matters.
Key Governance Provisions
Executive Board Tenure
Executive Board members serve three-year terms. The board meets at least once monthly (minimum 10 meetings per year) and maintains proper minutes of all meetings.
Quorum Requirements
A quorum is met when 50% of board members are present at board meetings. For annual meetings, quorum is required for due-paying general body members.
- Regular board meetings: 50% of board members
- Special meeting for bylaws amendments: 50% of due-paying members
- Special meeting for dissolution: 75% of due-paying members
Membership Eligibility
All residents residing in Hollis and Jamaica area in Queens County are eligible to become members regardless of race, color, gender, and nationality. Members must agree with the organization's purpose and accept the Constitution and Bylaws.
Voting Rights
General members must participate in a monthly subscription program for at least one year to obtain voting rights in the annual general meeting. To be an executive board member, they must pay regular monthly subscription for a minimum of two years.
Complete Constitution & Bylaws
For the complete, detailed Constitution and Bylaws document, including all articles, sections, and provisions, please contact us to request a copy.